How Much Does IFTA Software Cost in 2026?
IFTA software pricing ranges from $14.90 per quarterly filing to $35/truck/month. Real annual costs, hidden fees, and which platforms make sense for owner-operators vs fleets.
Herman Armstrong
Founder, FleetCollect • Former fleet compliance manager with 8+ years experience in DOT regulations and driver qualification file management.
IFTA software pricing is fragmented and often opaque. Costs range from $14.90 per quarterly filing (manual entry) to $35/truck/month (hardware with full telematics). This guide breaks down the real annual cost of each major platform, the hidden fees vendors don't list, and how to choose based on fleet size — not on what the marketing site promises.
In this guide, you'll learn:
- Real published pricing for the 6 major IFTA platforms
- Hidden fees that vendors don't advertise
- Per-truck annual cost at 1, 5, 25, and 100 trucks
- When a CPA is cheaper (and when software wins)
- How to ask for the total cost before signing
IFTA Software Pricing Tiers
Three pricing models dominate the IFTA market:
- Per-filing (ExpressIFTA): pay only when you submit a quarterly return. ~$15 per filing per truck. Best for very low utilization (a few trips per quarter).
- Per-truck monthly subscription (FleetCollect, TruckLogics, Q-Series): flat fee per vehicle per month. $14-25/truck/month. Best for active fleets.
- Hardware + monthly subscription (Samsara, Motive, Geotab): upfront device cost + monthly platform fee. $33-35/truck/month plus hardware. Best for fleets that need ELD + IFTA bundled.
Real Pricing for Each Major Platform
FleetCollect
- Solo: $14/month for 1 driver — GPS tracking, IFTA reports, fuel receipt scanning
- Fleet: $14/driver/month — multi-driver, multi-truck, admin dashboard
- No hardware required — runs on driver's phone
- Free trial: 7 days,
ExpressIFTA
- Pay-per-filing: $14.90 per quarterly return per truck
- Annual cost: 4 × $14.90 = $59.60/truck/year
- Manual entry only — no GPS tracking; you provide mileage data
- Best for: Low-mileage operations that already track miles elsewhere
TruckLogics
- Solo: $14.95/month — IFTA + invoicing + dispatch
- Pro: $35/month — additional trip planning + load board integration
- Annual cost: $179 - $420/truck/year
- GPS: mobile app with manual or auto tracking
Q-Series (formerly TruckingOffice)
- Base: $20/month — IFTA + invoicing
- Plus: $40/month — adds maintenance + driver management
- Annual cost: $240 - $480/truck/year
- GPS: manual entry or external GPS import
Motive (formerly KeepTruckin)
- Hardware: ~$80-100 upfront per ELD unit
- Subscription: $20-40/truck/month depending on contract length and bundle
- Annual cost: $340-580/truck/year (year 1, including hardware)
- Bundles ELD + IFTA — good value if you already need ELD
Samsara
- Hardware: ~$150 upfront per VG34/VG54 unit
- Subscription: $33-35/truck/month (3-year contracts)
- Annual cost: $546/truck/year (year 1, including hardware)
- Full telematics platform — IFTA is one of many features
Geotab
- Hardware: $80-200 upfront for GO9 device (varies by reseller)
- Subscription: $25-45/truck/month plus IFTA add-on
- Annual cost: $380-740/truck/year
- Enterprise focus — typically requires reseller relationship
Total Annual Cost by Fleet Size
| Solution | 1 truck | 5 trucks | 25 trucks | 100 trucks |
|---|---|---|---|---|
| ExpressIFTA | $60 | $300 | $1,500 | $6,000 |
| FleetCollect | $168 | $840 | $3,500 | $14,000 |
| TruckLogics Solo | $179 | $897 | $4,485 | $17,940 |
| Q-Series Base | $240 | $1,200 | $6,000 | $24,000 |
| Motive (Year 1) | $340-580 | $1,700-2,900 | $8,500-14,500 | $34,000-58,000 |
| Samsara | $546 | $2,730 | $13,650 | $54,600 |
| Geotab | $380-740 | $1,900-3,700 | $9,500-18,500 | $38,000-74,000 |
Hardware costs amortized over 3 years. Year 2+ costs are lower for hardware-based solutions. Includes per-truck base subscription only — excludes add-ons.
Hidden Fees to Watch For
⚠️ Critical: "Per truck per month" is rarely the total cost. Always ask for the all-in annual cost in writing before signing.
- Per-vehicle add-ons. Some platforms charge a base subscription PLUS a per-truck fee. Total can be 1.5-2× the headline rate.
- Per-state IFTA report fees. A few platforms charge per state in the quarterly report. A truck driving through 20 states pays 4-5× a 4-state truck.
- Implementation / onboarding fees. Enterprise platforms (Samsara, Geotab, J.J. Keller) charge $200-500 one-time. Not refundable if you cancel.
- Hardware activation fees. Often $25-50 per device on top of hardware cost.
- Required hardware refreshes. Cellular hardware on 3G/4G networks gets sunsetted. You may face a forced $80-150 device upgrade in years 3-5.
- Data export charges. Some vendors charge to export your historical data when you cancel. Read the contract.
- Cancellation fees. Multi-year contracts (Samsara, Motive) often have early termination fees of 50% of remaining contract value.
When a CPA Beats Software
IFTA software wins on routine quarterly filings. A CPA wins on complexity:
- Multi-state IRP + IFTA + state-specific apportioned plates with overlapping fleet structure
- An IFTA audit — represent the carrier, defend the records, negotiate findings
- Cross-border (Canadian provinces) tax planning
- One-off compliance crises (failed audit, back filings)
The right setup for most fleets: use software for routine quarterly filings ($14-25/truck/month) AND retain a transportation CPA on call for audits and complex situations ($200-300/hour as-needed).
How to Ask for Total Cost Before Signing
Five questions to nail down before signing any IFTA software contract:
- "What is the all-in monthly cost per truck for my fleet size?" Get this in writing for years 1, 2, and 3.
- "Are there any per-state, per-report, or per-filing fees on top of the subscription?" Get a "no" in writing or a complete list.
- "What is the hardware lifecycle and forced upgrade cycle?" When will my devices need replacement?
- "What does it cost to cancel and export my data?" Both early-termination fees and post-contract data access.
- "What is the implementation fee and what's included?" Some platforms charge $200-500 one-time. Some bundle it. Confirm before paying.
Frequently Asked Questions
How much does IFTA software cost?
$14-25/truck/month for SaaS platforms; $33-35/truck/month plus hardware for ELD-bundled solutions.
Is there free IFTA software?
No fully-free option for ongoing use. Free trials from FleetCollect (7 days) and pay-per-filing from ExpressIFTA ($14.90 per return) are the closest.
Does IFTA software cost less for owner-operators?
Yes. Solo plans start at $14/month across multiple platforms.
Is software cheaper than a CPA?
Almost always for routine filings. CPA: $200-500 per quarterly filing per truck. Software: $14-25 per truck per month.
Try IFTA Software Without a Contract
FleetCollect is $14/month for owner-operators, $14/driver/month for fleets, no hardware, no multi-year contract. Cancel anytime. Free 7-day trial to see if the GPS tracking and quarterly report exports work for your operation.
Related Guides
- Best IFTA software 2026: 10 solutions compared
- 5 questions to ask before buying IFTA software
- GPS devices for IFTA tracking
- How to file IFTA quarterly returns
Disclaimer: Pricing reflects publicly listed rates as of May 2026 and may vary by reseller, contract length, and bundle composition. Always confirm current pricing directly with the vendor.