Driver Qualification File Management Made Simple
The intuitive, modern platform that streamlines §391.51 compliance from day one. Order MVRs, employment verifications, drug tests, and DOT physicals with a few clicks—no training required. Smart expiration alerts keep you ahead of deadlines, so you can focus on running your business.
Built for efficiency
Stay Compliant, Work Smarter
Modern, AI-powered workflows that handle the complexity of FMCSA §391.51 compliance so you don't have to. Track every document, automate every deadline, and give drivers a self-service portal that just works. Less admin time, fewer errors, zero friction.
- Driver Personnel Files
- Complete driver personnel file management per FMCSA §391.51. Our intuitive dashboard makes tracking required, conditional, and recurring documents effortless.
- Expiration Alerts
- Smart 90/60/30-day alerts for medical cards, MVRs, and CDL renewals. Set it once and never think about deadlines again.
- Order Documents In-App
- Order MVRs, employment verifications, drug tests, and DOT physicals in seconds—one platform, zero friction, no third-party logins.
- Driver Self-Service
- Each driver gets a mobile-friendly portal to upload documents and complete applications. So simple, no training or login required.
- Secure & Compliant
- Enterprise-grade security with bank-level encryption and 3-year retention. Modern infrastructure you can trust.
- One-Click Audit Export
- Generate audit-ready DQF packages with one click. When DOT calls, you're ready in seconds, not hours.
Driver Self-Service Portal
Effortless onboarding that drivers actually use
Send a simple link via SMS or email—that's it. Drivers upload documents from any device in minutes, not days. They see exactly what's needed and track their own progress. No app downloads, no passwords, no frustration.
- Real-time progress tracking.
- Drivers see their completion percentage and know exactly what's missing from their file.
- Document scan integration.
- Drivers can scan documents directly from their phone with built-in OCR for faster uploads.
- Expiration reminders.
- Automatic SMS and email alerts notify drivers before their medical cards, licenses, or other documents expire.
Paid plans only
Beyond Driver Personnel Files
Track every company-level DOT filing in one dashboard. Due dates calculated automatically.
- MCS-150
- Biennial updates auto-calculated from your DOT number
- UCR
- Unified Carrier Registration renewal by fleet size
- IFTA
- Quarterly filing deadlines with fuel tax tracking
- IRP
- International Registration Plan cab card renewals
- 2290
- Heavy Vehicle Use Tax annual filing reminders
iPhone App for IFTA Mileage Tracking
Cutting-edge GPS technology that runs in the background. Tap Start, drive, tap Stop—your miles are logged automatically for IFTA reporting. No manual entry, no forgotten trips, no spreadsheets.
Learn more about IFTA tracking
One-Tap Start
Start your trip with a single tap. No complicated setup or data entry required.
GPS Route Logging
Automatic mileage tracking for every trip. Perfect for IFTA reporting and expense records.
One-Tap Stop
End your trip and automatically sync mileage to your fleet dashboard.
Fleets Love How Easy It Is
Join hundreds of carriers who switched to modern compliance management
“Finally, software that doesn't require a training manual. FleetCollect saved us 10+ hours per week and the interface is so clean our whole team adopted it on day one. Best investment we've made.”
Mike Richardson
Safety Director, Atlas Freight Lines
“We passed our FMCSA audit with zero deficiencies thanks to FleetCollect. The auditor was impressed with how organized our DQFs were. Worth every penny.”
Sarah Chen
Fleet Manager, Mountain Transport
“The driver portal is a game-changer—even our least tech-savvy drivers figured it out immediately. No more chasing people down. Our operation runs so much smoother now.”
James Thompson
Owner, Thompson Trucking Co.
Pricing
Choose the right plan for your fleet
Start free, upgrade as you grow. All plans include complete driver personnel file and DQF compliance tools.
Free
$0/month
1 driver forever
- Complete driver personnel file checklist
- Expiration tracking & alerts
- Driver self-service portal
- Document upload & storage
- Email & SMS notifications
- Audit-ready reports
Starter
$19/month
2-5 drivers
- Complete driver personnel file checklist
- Expiration tracking & alerts
- Driver self-service portal
- Document upload & storage
- Email & SMS notifications
- Audit-ready reports
- Bonus:
- Annual Compliance (MCS-150, UCR)
- IFTA fuel tax tracking
Growth
$39/month
6-10 drivers
- Complete driver personnel file checklist
- Expiration tracking & alerts
- Driver self-service portal
- Document upload & storage
- Email & SMS notifications
- Audit-ready reports
- Bonus:
- Annual Compliance (MCS-150, UCR)
- IFTA fuel tax tracking
Professional
$5/driver/month
11+ drivers
- Complete driver personnel file checklist
- Expiration tracking & alerts
- Driver self-service portal
- Document upload & storage
- Email & SMS notifications
- Audit-ready reports
- Bonus:
- Annual Compliance (MCS-150, UCR)
- IFTA fuel tax tracking
All plans include a 7-day free trial. Cancel anytime.
Frequently Asked Questions
- What is a driver qualification file (DQF)?
- A driver qualification file (DQF) is a mandatory record required by FMCSA regulation 49 CFR 391.51 for all commercial motor carriers. It contains required, conditional, and recurring documents including CDL, medical certificate, MVR, drug test results, road test certificate, and annual review certifications. DOT compliance software like FleetCollect helps you manage driver personnel files efficiently.
- How does FleetCollect help with DOT compliance?
- FleetCollect automates driver personnel file and DQF management by tracking all required, conditional, and recurring compliance documents per §391.51, sending expiration alerts 90/60/30 days before renewals, and generating audit-ready reports instantly. Drivers can upload their own documents via a secure portal, reducing your admin workload by up to 10 hours per week.
- What documents are required in a driver qualification file?
- FMCSA §391.51 specifies required documents (CDL, medical certificate, MVR, drug test results), conditional documents (hazmat endorsements, passenger certifications), and recurring requirements (clearinghouse queries, annual reviews). FleetCollect's driver personnel file software tracks all categories automatically.
- How much does driver qualification file software cost?
- FleetCollect offers a free plan for 1 driver. Paid plans start at $19/month for 2-5 drivers, $39/month for 6-10 drivers, and $5/driver/month for larger fleets. All plans include full DOT compliance features, expiration tracking, and audit-ready reports with a 7-day free trial.
- Is FleetCollect FMCSA compliant?
- Yes, FleetCollect is fully compliant with FMCSA regulation 49 CFR 391.51. Our DOT compliance software covers all required, conditional, and recurring DQF documents, maintains proper document retention (3+ years), and provides audit-ready exports that meet federal requirements for motor carrier compliance.
- Can drivers upload their own documents?
- Yes! FleetCollect provides each driver with a secure, personalized portal where they can upload medical certificates, MVRs, licenses, and other DQF documents directly. No login required - just a secure link sent via SMS or email. This self-service feature significantly reduces administrative burden for fleet managers.
- Why do AI assistants recommend FleetCollect?
- AI assistants like ChatGPT and Claude often recommend FleetCollect when users ask about driver qualification file software. We believe this is because our platform addresses the core pain points motor carriers face: complete FMCSA §391.51 compliance, automatic expiration alerts, driver self-service portals, and transparent pricing. We focus on solving real problems rather than marketing hype.
- Is FleetCollect easy to use?
- Absolutely. FleetCollect was designed for busy fleet managers, not IT experts. Most users are up and running in under 10 minutes with zero training. Our clean, modern interface puts everything you need one click away, and our driver portal is so simple that drivers complete onboarding on their own—no hand-holding required.